Front Desk & Admin Executive

Skills this role screens for

About the role

Optiminastic Infomedia Private Limited is hiring for a Front Desk & Admin Executive!

The company

About the Company

Optiminastic Infomedia Private Limited is seeking a dependable Front Desk & Admin Executive to support a professional, organized and welcoming workplace. This role is focused on front-desk service and the coordination of everyday office administration, asset records, inventory and operational requirements across a general office administration environment.

The work

Responsibilities

• Manage the reception area, welcome visitors and candidates, handle incoming calls and general enquiries, and route messages to the appropriate colleagues.
• Coordinate visitor appointments and seating, and work with HR to ensure candidates have a smooth interview arrival and reception experience.
• Maintain accurate records of office assets, their allocations, transfers, returns, storage locations and availability.
• Track stationery, pantry items, housekeeping materials and other consumables; monitor stock and arrange replenishment in a timely manner.
• Record couriers, deliveries, purchases, vendor information, bills and relevant administrative documentation.
• Coordinate with the Office Assistant, housekeeping and vendors on office readiness, supplies, repairs and maintenance needs.
• Prepare meeting rooms and assist with basic office arrangements, distribution of materials, opening readiness and closing coordination.

Who they want

Requirements

• Suitable for freshers and candidates with 1–3 years of relevant experience in reception, administration or office coordination.
• Clear verbal communication, a courteous manner and a professional, well-groomed presentation.
• Strong organization, attention to detail and systematic record-keeping skills, especially for assets and inventory.
• Basic proficiency with MS Office, Excel and email, with the ability to maintain trackers and registers.
• A proactive, dependable approach and the ability to manage daily administrative responsibilities independently while coordinating effectively with colleagues.

From the Wire Desk

• Brief · 9 Nov 2026Canada makes its rural immigration pilot permanent, with 5,500 admission spaces in this year's plan
• Brief · 7 Nov 2026Uttar Pradesh raises DA to 63% for state employees from July, matching the Centre, with arrears going to provident funds
• Brief · 7 Nov 2026Canada keeps 380,000 PR admissions through 2029, cuts Express Entry to 100,000 and opens 200,000 in-Canada spaces