Executive Assistant to the CEO

Skills this role screens for

About the role

Patreon is a media and community platform where over 300,000 creators give their biggest fans access to exclusive work and experiences. We offer creators a variety of ways to engage with their fans and build lasting businesses, including paid and free memberships, community chats, live experiences, and one-time purchases.

Ultimately, our goal is simple: fund the creative class. We're leaders in that space, with:

We're continuing to invest in building the best creator platform and team in the creator economy. We're looking for an Executive Assistant to help advance that mission.

This role is based in San Francisco and is open to candidates who can work in-office three days per week under our hybrid model.

• $10 billion+ generated by creators since Patreon's inception
• 100 million+ free memberships for fans who may not be ready to pay just yet
• 25 million+ paid memberships on Patreon today

The company

ABOUT THE TEAM

The Office of the CEO provides high-touch support to Patreon's CEO & Co-Founder and executive team, spanning calendar management, communications, travel, and cross-functional coordination. This role partners closely with the Chief of Staff to keep the CEO's priorities, schedule, and business rhythms running smoothly.

The work

ABOUT THE ROLE

• As a member of the Office of the CEO, you will provide support to the CEO & Co-Founder and work closely with the Chief of Staff
• Proactively manage complex calendars 3-6 months out, partnering closely with Biz Ops to ensure the CEO's calendar and the exec team's calendars stay aligned; maintain and adjust business rhythms as needed
• Proactively communicate calendar updates and priorities to the Rhythm of Business (ROB) stakeholders (Business Operations, Executive Assistants, Communications teammates)
• Maintain the CEO's inbox, draft correspondence
• Work with the Chief of Staff to procure or create meeting agendas and presentations
• Attend meetings, take notes, track action items and deliverables
• Coordinate offsites and events for the Executive Team
• Celebrate birthdays, anniversaries and new family member arrivals of Executive Team members
• Coordinate all of the CEO's business travel and some personal travel, including bookings and logistics
• Build and share quarterly/annual travel lookaheads with CEO's family office to support long-range planning
• Maintain, organize, and code receipts, expenses, and reimbursements
• Work with the Chief of Staff to create project management processes for cross-functional initiatives, building and maintaining systems that scale with the office

Also

Projects you may work on

• Coordinating activities, logistics and agendas for exec team offsites
• Meeting coordination during company planning, annual reviews
• Supporting monthly All Hands efforts
• Special projects on an as-needed basis
• Board meeting coordination and planning
• Annual company kickoff (PKO) planning and support

Who they want

ABOUT YOU

• 3-5 years EA experience supporting C-level executives in startup or high-growth environments
• Experience supporting executives in both business and personal capacities, ideally including family office experience or close cross-functional partnership with a personal-side EA
• This is a San Francisco based role for a hybrid model company, in office 3 days/week
• Extremely organized and detail oriented
• Exercises sound judgment, confidentiality and professionalism
• Moves quickly without sacrificing efficiency or effectiveness
• Prioritizes shifting demands with a high degree of accuracy and consistent follow up
• Excellent written and verbal communication skills
• Strong project management skills; able to build and run systems and processes independently
• Ability to:
• Work autonomously
• Problem solve
• Think five steps ahead
• Create and maintain structure and processes
• Advanced knowledge of business-related tools including (but not limited to) Google Suite