Executive Assistant

Skills this role screens for

About the role

About Helion

We are a fusion power company based in Everett, WA, with the mission to build the world's first fusion power plant, enabling a future with unlimited clean electricity. Our vision is a world with clean, reliable, and affordable energy for everyone.

Since Helion's founding in 2013, we have raised $1.5 billion from long-time investors such as Sam Altman, Mithril, and Capricorn Investment Group as well as new investors including Thrive Capital, LightSpeed Venture Capital, SoftBank, and others to propel us forward. Our current prototype, Polaris, has reached record-breaking plasma temperatures of 150 million degrees Celsius (13 keV). Helion is continuing to iterate and on the path to the world's first fusion power plant, Orion.

This is a pivotal time to join Helion. You will tackle real-world challenges with a team that prizes urgency, rigor, ownership, and a commitment to delivering hard truths – values essential to achieving what no one has before. Together, we will change the future of energy, because the world can't wait.

The work

What You Will Be Doing

We are hiring an Executive Assistant to support the Senior Director of Science and a multidisciplinary organization of approximately 125 scientists, engineers, techs, and operations professionals.

In this role, you will independently manage administrative priorities, prepare reports for the Board and Executive Team, and spearhead new department initiatives. You will work across plasma physics, materials science, fuel cycle, nuclear science, experimental operations, and R&D engineering.

You will be a trusted partner to the department's leadership team, proactively identifying and removing administrative friction so leaders can focus on technical execution, strategic decisions, and developing their teams. This is an onsite role based in Everett, WA, reporting to the Senior Director of Science.

The work

You Will

• Manage calendar, inbox, scheduling, and meeting priorities, independently navigating competing demands and coordinating with senior leaders across Helion.
• Coordinate department operating rhythms, including weekly huddles, leadership meetings, quarterly completed objectives reviews, and strategic planning sessions. Own meeting logistics, agendas, notes, action tracking, and distribution of information.
• Prepare initial drafts of communications, decision memos, briefing documents, presentations, and department updates. Synthesize information from meetings and conversations into concise, actionable materials.
• Serve as a department onboarding champion, helping new hires navigate Helion, reinforcing company values, coordinating introductory check-ins, and identifying opportunities to improve the onboarding experience.
• Coordinate training records and completion tracking, partnering with managers and functional owners to identify overdue requirements and maintain department readiness.
• Provide administrative support to directors and managers, including expense reports, team events, recognition activities, operational campaign meals, recruiting visits, and complex scheduling.
• Support new department initiatives and programs, including external research collaborations such as HERCULES, by coordinating stakeholders, documentation, workflows, and administrative execution until the program can be passed off for long-term ownership.
• Develop and improve administrative processes, documentation systems, dashboards, and communication workflows. Leverage AI tools and automation to eliminate unnecessary work.
• Build strong relationships with leaders, employees, and external partners, maintaining confidentiality and exercising sound judgment in sensitive situations.

Who they want

Required Skills

• 6+ years of executive or administrative support experience, including direct support for senior leaders in a complex, fast-paced organization.
• Demonstrated ability to work independently, navigate ambiguous priorities, and exercise sound judgment in allocating time and