Administrative Assistant

Skills this role screens for

About the role

HSBC is hiring for the role of Administrative Assistant!

The work

Responsibilities of the candidate

• Manage day-to-day operational and administrative activities for branches/offices.
• Monitor and oversee cleaning services across branches.
• Verify and process monthly invoices (e.g., tea/coffee, drinking water, etc.).
• Co-ordinate with vendors and internal stakeholders to address requirements.
• Ensure repair and maintenance activities are completed within agreed timelines.
• Negotiate rates and commercial terms with vendors as and when required.
• Facilitate timely processing of payments in line with the agreed process.
• Conduct branch visits (both physical and virtual) as needed.
• Ensure timely completion of all assigned activities and deliverables.
• Asset verification and asset tagging of all company assets of respective branches.
• Maintain the branches at standard of HSBC compliance.
• Ensure compliance with health and safety regulations and promote a culture of safety across the organization.
• Coordination with landlords and building maintenance agency for the requirements. Collecting monthly rental and maintenance invoices.
• Upkeep of all admin related requirements at branches (Hygiene, Stationery, Cleaning, HK Materials, etc)

Who they want

Requirements

• A good understanding of Administration, Infra and Facility related work.
• Good verbal and written communication, team and interpersonal skills.
• Ideally a graduate with minimum 2 plus years  of  experience in Admin function.
• Knowledge of local languages.