Analyst Accounts Payable

Skills this role screens for

About the role

JLL is hiring for the role of Analyst Accounts Payable!

The work

Responsibilities of the Candidate

• Reporting to a Team Leader with team size of 8-10 members
• Process various types of accounts payable transactions including supplier invoices & credit notes accurately and within agreed turnaround time
• Initiate payment processing and regulate duplicate payment and process controls while ensuring all invoice payments are made on time
• Ensure that each transaction follows the mandate and is approved by appropriate approvers in case system mandates are not in place
• Communicate effectively and work closely with Site managers, Surveyors, Suppliers, and other finance functions in resolving matching, coding, funding, approval etc. related issues via phone or email
• Carry out Supplier reconciliation on calendar-based frequency or ad hoc as required by process accurately and within defined TAT
• Display process ownership. Regularly follow up with all concerned teams to ensure suppliers get paid on time
• Ensure 100% compliance to RICS & ISAE guidelines. No exceptions allowed
• Coaching & mentoring of other team members along with delivering trainings to suppliers and site teams
• Quality check analyst and peer output and maintain error logs. Ensure production logs of analysts and self are updated at all times
• Track, monitor and report KPIs at a system / client level periodically, as directed by Team Leader
• Assist in month end reporting and MI preparations
• Process daily and weekly reports for multiple sites and vendors ensuring all deadlines are met in a high volume and exceptions driven environment
• Ensure prioritisation & urgent payment requests are attended to promptly
• Keep the Team Leader fully informed of all potential issues, challenges and KPI misses
• Communicate with internal and external customers and suppliers, as needed
• Set up mechanism to map AP metrics e.g., paid on time, PO compliance, AP cycle time, exception rates etc. and bring in industry best practices

Who they want

Requirements

• ccounting graduate with excellent verbal and written communication skills
• 0-1 Years of experience in Account Payables
• Knowledge of entire Source to Pay cycle is an added advantage
• Experience of real estate environment and accounting would be an added advantage
• Understands UK banking platforms and accounting codes used in AP
• Candidate should be dynamic and open to work on multiple systems and processes across Account Payables
• Ability to multi-task, work effectively under pressure, prioritise, and manage workload to meet client needs
• Willingness to initiate discussions and collaborate with site staff and accountants to improve AP processes
• Understand training needs. Ability to conduct trainings across a varied set of teams
• Able to drive productivity of assigned team members
• Demonstrate consistency in values, principles, and work ethic
• Willingness to take on new challenges, responsibilities, and assignments
• Understanding of and commitment to client services
• A desire to work within a diverse, collaborative, and driven professional environment.
• Accuracy, prompt and have an eye for detail
• Ability to maintain confidentiality concerning client financial data
• Excellent interpersonal skills and ability to work overtime when required